Corporate Social Responsibility Policy

Corporate Social Responsibilities (CSR) Policy 2020-2023

1 Contents Contents

1 Introduction to Corporate Social Responsibility

2 Overview 

2 Implementation

2 Aim 

2 Diversity and Equal Opportunities

4 Slavery and Human Trafficking Statement

5 Introduction to Corporate Social Responsibility  

CSR refers to the way in which businesses regulate themselves to ensure that all of their activities positively affect society as a whole. CSR policies aim to guarantee that companies work ethically, considering human rights as well as the social, economic and environmental impacts of what they do as a business. Businesses should meet, and aim to exceed any relevant legislation, and if legislation does not exist in a particular area, the company should ensure they carry out best practices anyway.  

Bar Code Data Limited are committed to ensuring that any business undertakings are conducted as ethically as possible by following the below policy. This document is subject to review every 3 (approx.) years.  

Overview  

Bar Code Data Ltd is a leading provider of barcode solutions, renowned in the UK marketplace as one of the very best. Our expertise includes barcode scanners, mobile terminals, RFID, label printers and the associated consumables such as labels and ribbons together with label design or bespoke software to offer fully integrated solutions - you can be confident that we can support you and your business. 

We offer a complete range of barcode products and labelling solutions from many of the world’s leading manufacturers including Zebra, Code Corporation, Honeywell, Toshiba TEC, Datalogic, NiceLabel/Loftware and Citizen. 

 Established in 1990 Bar Code Data has a long-standing commitment to operating in a responsible way. Our Commitment is enshrined in our work ethos which sets out moral and behavioural codes, this helps us to manage our relationship with associates, business partners, customers, and our community.  

Implementation 

This strategy and policy will apply to all staff, contractors and stakeholders of Bar Code Data that are involved in procurement activity. The expansive and long-term nature of the sustainability agenda means that the implementation of the strategy and policy will be an incremental process to embed sustainable procurement into the procurement activities across Bar Code Data over some time. It cannot be seen as a “quick and easy fix”, there has to be a substantial amount of work put in to ensure that this strategy and policy is adhered to and implemented correctly. 

Aim  

Bar Code Data aims to provide a responsible manufacturing business that supports an approach to minimise its impact to the environment. We are committed to meeting and exceeding expectations to the regulatory and other best practice environmental requirements. Our goal is to strive for 3  continual improvements in our environmental management system, the prevention of pollution and minimise the creation of waste. 

We will, therefore, manage our processes, materials and staff in such a way that will implement the reduction of environmental factors associated with our site. Our Environmental Policy provides the framework for setting and reviewing environmental objectives and targets. 

Our Environmental Policy is documented, implemented, maintained and communicated to all employees. Bar Code Data commits itself to implementing and operate ISO14001-2004 Environmental Management Systems to further enhance environmental performance with the following core objectives, and commitments in place:

1. Remove, reduce, reuse and recycle raw materials, generated waste and packaging.

2. Reduce the environmental impact of the overall business. 

3. Improve the efficiency of energy usage. 

This policy will be communicated to all parties interested in the performance of our environmental management system, including our employees, neighbours, the general public and any other individuals seeking information relating to our Environmental Management Systems.  

Diversity and Equal Opportunities 

Bar Code Data recognises that we live in a society where discrimination still operates to the disadvantage of many groups in society. We believe that all persons should have equal rights to recognition of their human dignity, and to have equal opportunities to be educated, to work, receive. 

We are committed to achieving a working environment which provides equality of opportunity and freedom from unlawful discrimination on the grounds of race, colour, sex, pregnancy, maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation. This policy aims to remove unfair and discriminatory practices within the company and to encourage full contribution from its diverse community. The company is committed to actively opposing all forms of discrimination.  

The company also aims to provide a service that does not discriminate against its clients and customers in the means by which they can access the services and goods supplied by the company. The company believes that all employees and clients are entitled to be treated with respect and dignity.  

All job applicants, employees and others who work for the company will be treated fairly and will not be discriminated against on the above grounds. Decisions about recruitment, selection, promotion, training or any other benefit will be made objectively and without unlawful discrimination. We recognise that the provision of equal opportunities in the workplace is not only good management practice: it also makes sound business sense. Our equal opportunities policy will help all those who work for us to develop their full potential and the talents and resources of the workforce will be utilised fully to maximise the efficiency of the organisation.

 This policy applies to: 

 • Job applicants and potential applicants

 • Employees 

• Contract workers 4  

• Agency workers 

• Trainees/students

 • Volunteers 

 Commitments:  The company is committed to:

 •   Promoting equality of opportunity for all persons; 

•   Promoting a good and harmonious working environment in which all persons are treated with respect;

 •   Preventing occurrences of unlawful direct or indirect discrimination, harassment or victimisation;

 •   Fulfilling our legal obligations under equality legislation and associated codes of practice;

 •   Complying with our own equal opportunities policy and associated policies;

 •   Taking lawful affirmative or positive action where appropriate;

 •   Regarding all breaches of equal opportunities policy as misconduct which could lead to disciplinary proceedings. 

 Implementation 

 Management is committed to: 

 • Communicating the policy to employees, job applicants and relevant others; 

• Providing training and guidance as appropriate 

• Ensuring that those involved in the assessment of candidates for recruitment or promotion are trained in non-discriminatory selection techniques; 

• Incorporating equal opportunities notice into general communications; 

• Ensuring adequate resources are made available to fulfil the objectives of the policy.   

Review and Monitoring  

This Policy will be reviewed every 3 years to ensure its continued relevance and appropriateness and, subject to these reviews, any identified improvements will be actioned immediately

 Slavery and Human Trafficking Statement

Introduction from the Managing Director Slavery and human trafficking remain a hidden blight on our global society. We all have a responsibility to be alert to the risks, however small, in our business and in the wider supply chain. Staff are expected to report concerns and management are expected to act upon them.

 Organisation’s Structure

We are a manufacturer of thermal transfer labels and distributor of associated products. The company is based in Manchester, United Kingdom. 

The company has an annual turnover in excess of £2m.  

Our Business and Supply Chains

 Our business is organised into 3 business units:

 - Manufacturing

 - Sales 

- Distribution 

Our supply chains include the sourcing of raw materials in the form of jumbo rolls and associated slitting consumables and packaging products. 

Our Policies and Diligence Processes on Slavery and Human Trafficking We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our Anti-slavery Policy reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking are not taking place anywhere in our supply chains. 

As part of our initiative to identify and mitigate risk:

 - Where viable, we conduct audits of our key suppliers,

 - All suppliers confirm in writing that they comply with this statement, 

- We build long-standing relationships with our suppliers and make clear our expectations of business behaviour,

 - With regard to international supply chains, we expect these entities to have suitable anti-slavery and human trafficking policies and processes. We expect each entity in their supply chain to, at least, adopt ‘one-up’ due diligence on the next link in the chain as it is not practical for us to achieve this (and every other participant in the chain) to have a direct relationship with all links in the supply chain, - We have in place systems to encourage the reporting of concerns and the protection of whistle-blowers. 

 Supplier Adherence to our Values We have zero tolerance to slavery and human trafficking. We expect all those in our supply chain and contractors to comply with our values. 

Our suppliers are responsible for compliance in their respective departments and for their supplier relationships.  

Training 

-Use of labour monitoring and payroll systems; and 

- Level of communication and personal contact with the next link in the supply chain and their understanding of, and compliance with, our expectations.

 To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we provide training to relevant members of staff. All Directors have been briefed on the subject.  

Our Effectiveness in Combating Slavery and Human Trafficking We use the following key performance indicators (KPIs) to measure how effective we have been in ensuring that slavery and human trafficking is not taking place in any part of our business or supply chains: - Use of labour monitoring and payroll systems; and - Level of communication and personal contact with next link in the supply chain and their understanding of, and compliance with, our expectations. This statement is made according to section 54(1) of the Modern Slavery Act 2015 and constitutes our company's slavery and human trafficking statement for the current financial year.   

 Iain Young

 Director 

Bar Code Data Ltd